Multiple users from the same organisation can enter data into the system at different times or simutaneously. Simply complete the sections that apply to you and others will complete the sections relevant to them.

You will notice that the Index is colour coded. This is because it also functions as a ‘Status key’to tell you how far you have ‘successfully’ progressed (success is determined by fulfilling low level validation rules). If you have completed part of a performance indicator (or section) the corresponding box will turn yellow. When ‘valid’ responses have been saved, the corresponding section will turn green, which means it is ‘complete’. You will know when your Plan or Report is ‘complete’ as all boxes in the menu will be green and the status bar in the top right hand side will show 100% complete. If less than 100% is shown, you can identify sections that need completion by checking the boxes in the menu bar to see which questions are still registering yellow.

Beginning with the 2009-10 Planning component, DIOS includes a spell-check feature for formatted text responses. This means wherever you see a grey bar, similar to this:

you can access the spell-check feature by clicking the grey bar to expand it (see below).

An example of a formatted text response is shown below. The spell-check button is hilighted with a red circle. This button is responsible for running the spell-check:

Note that this spell-check tool does not require installation.

For other DIOS components, spell-checking facilities are available through your web browsers via in-built features or additional plug-ins. The table below lists the four most used web browsers in Australia and how you can access a spell-check service through them.

You are responsible for:

• the submission of the plan or report once it is complete (only people assigned to be an ‘Administrator’ can submit their organisation’s plan or report);
• you are required to authorise any new ‘users’ and you may authorise other administrators.

The authorisation process for new users is simple and automated. When a user ‘requests an account’ for your organisation, administrator(s) will be sent an automated email requesting that you ‘authorise that user’, this email contains a unique hyperlink. Once the administrator(s) are satisfied, clicking the unique hyperlink will authorise the account and send the applicant another email with further instructions to set a password and gain access. This process is used to ensure that anyone requesting access to your organisation on the system is a legitimate and approved person.

An administrator can request another user of the same organisation to also be an administrator, sharing the responsibility. The new administrator must be an existing user of that organisation.

You are responsible for:

• the final acceptance or rejection of a submitted Plan (all STO users can view and comment on Plans for their state but only the administrator can accept or reject the Plan);
• the authorisation of any new users to your STO;
• the authorisation of any other STO users to be an administrator.

The authorisation process for new users is simple and automated. When a user requests to the system, administrator(s) will be sent an automated email requesting that you ‘authorise that user’, this email contains an unique hyperlink. Once the administrator(s) are satisfied, clicking the unique hyperlink will authorise the account and send the applicant another email with further instructions to set a password and gain access. This process is used to ensure that anyone requesting to access the system is a legitimate and approved person.

An administrator can request another user of the same organisation to also be an administrator, sharing the responsibility. The new administrator must be an existing user of that organisation.